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Privacy Notice
ME Montessori Nursery and Pre-School (“ME Montessori”, “we”, “us”, “our”) is committed to protecting and respecting your privacy. This notice explains how we collect, use, and protect personal information about the children in our care, their parents and carers, and our staff.
This notice is provided in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Data Controller: ME Montessori Nursery and Pre-School
Address: Aylesbury, Buckinghamshire
Contact: [email protected]
Phone: 07873 403672
What Information We Collect
We collect and process the following personal information:
- Children: Full name, date of birth, home address, emergency contacts, health and medical information, dietary requirements, allergies, Ofsted URN registration details, development records, photographs and videos for learning journals.
- Parents / Carers: Full name, home address, contact telephone numbers, email address, relationship to child, employer details (where relevant for funding), bank details (for fee payments).
- Staff: Full name, address, date of birth, national insurance number, DBS check information, qualifications, employment history, references, payroll details, next of kin.
How We Use Your Information
We use the information we collect to:
- Provide childcare services and meet our duty of care obligations
- Comply with the Early Years Foundation Stage (EYFS) statutory framework
- Process government funded hours (15/30 hours free childcare)
- Communicate with parents and carers about their child’s progress and welfare
- Maintain safeguarding records and report concerns to the relevant authorities
- Administer fee payments and funding claims
- Meet our legal obligations under employment law (for staff data)
- Comply with Ofsted registration and inspection requirements
Legal Basis for Processing
We process personal data under the following legal bases:
- Contract: To fulfil our agreement to provide childcare services
- Legal obligation: To comply with EYFS, safeguarding legislation, Ofsted requirements, and employment law
- Legitimate interests: To communicate with families, maintain safe premises, and develop our educational provision
- Consent: For photographs and videos used in learning journals or marketing materials (you may withdraw consent at any time)
How Long We Keep Your Information
We retain personal data only as long as necessary:
- Children’s records: kept for 3 years after the child leaves our setting (some safeguarding records may be kept longer as required by law)
- Financial records: 7 years (HMRC requirement)
- Staff records: 6 years after employment ends
- Accident/incident records: until the child reaches age 21
Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you or your child
- Correct any inaccurate or incomplete information
- Request deletion of your data (where no legal obligation requires us to retain it)
- Object to how we use your data
- Withdraw consent at any time (where processing is based on consent)
- Complain to the Information Commissioner’s Office (ICO) at ico.org.uk if you believe your rights have been violated
To exercise any of these rights, please contact us using the details above.
Sharing Your Information
We do not sell your personal data. We may share information with:
- Ofsted (as required for registration and inspections)
- Local authority children’s services (for safeguarding purposes or funding claims)
- Health professionals and the NHS (with consent or where required for the child’s welfare)
- Our payroll provider and accountants (staff data only)
All third parties who receive personal data are required to handle it in compliance with UK GDPR.
Cookies
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Signed: Kellie Antonazzo, Manager
Get in touch
If you have any questions about this policy, please don’t hesitate to contact us.